Submit your proposal here

Please read the information on this website before submitting your proposal.  Individuals submitting proposals choose from five session formats.  Proposals will be created in a Word Document, then uploaded to the OCS. Details about the proposal requirements are listed in this document, and on our website.

The abstracts will be published in the program if your proposal is accepted. All proposals will be reviewed anonymously.  Names of authors, participants, or institutions should not appear within the proposal text.

Authors will be able to publish their presentation in the University of Calgary PRISM and/or, submit a paper to the peer-reviewed open access publication, Papers on Postsecondary Learning and Teaching (PPLT).

If you encounter any problems during the submission process, or have questions, please contact:

Call for Proposals Guide

Session Formats

The online conference submission (OCS) system will require authors to identify the preferred session format from the five choices below.

During the peer-review process, reviewers may suggest another session format than the one selected by the author.  You may be asked to revise your proposal, and you will be given a deadline to resubmit.

90-minute workshop
These workshops provide a forum for collaborative interaction and discussion of ideas. These sessions may be designed to critically examine topics, explore issues, and share and develop strategies related to the conference theme. Workshop proposals should clearly indicate intended outcomes and how participants will be engaged and actively contribute to the session. A maximum of 16 submissions will be accepted.

45-minute interactive session
These sessions provide a focused opportunity for delegates to interactively present and discuss a topic or issue related to the conference theme. For example, presenters could share highlights of research findings, showcase a best practice, or profile an initiative or partnership. All presentations should include opportunities for questions and answers. A maximum of 22 submissions will be accepted.

45-minute Conversation Café
Limited to a maximum of 16 participants, the conversation cafe will provide an opportunity for participants to engage in small, meaningful conversations around a specific question or topic of interest related to the conference theme. This session will offer an informal opportunity for conference participants to make connections, engage in dialogue, and develop new ways of thinking about our individual and collective teaching and learning approaches. A maximum of 7 sessions will be accepted.

5-minute Ignite Session
Igniting New Thinking and Conversations is intended to stimulate the exchange of new and exciting ideas in a short time period. Ignite sessions are 5 minute talks presented in Ignite Style that address the Conference theme and are grouped together in one session. Each Igniting New Thinking and Conversations Ignite talk will feature 20 slides that advance automatically every 15 seconds. Although there will be no time scheduled between individual presentations for questions and answers, the remainder of the session time will be used for questions and extended discussion. This more concise speaking slot and rapid slide transitions lend themselves to a more conversational and storytelling presentation style.

Questions to consider for your Igniting New Thinking and Conversations presentation, and related to the Conference theme:  What change needs to happen? Why does this change need to happen? How can we make the change happen?  Who can make the change happen?

A maximum of 12 ignite sessions will be accepted.

Digital poster presentation
A digital poster is an electronic version of a traditional poster that is displayed on a 55” touch screen. Digital poster presentations provide an opportunity to visually communicate and share practices, research findings or early-stage research projects relevant to the conference theme. Authors will be present during the digital poster session to engage interested colleagues in discussion, and may wish to provide a handout that further elaborates on the poster. There are two categories for digital posters – static and interactive. A static digital poster displays the information only, while an interactive digital poster allows an audience to interact with the poster using the touch screen (eg. a project website, interactive data visualization, interactive presentation such as Prezi, etc.). All posters presented during the designated session are eligible for an award. To be included in the ‘Best Student Poster’ category, the first author on the poster must be a student. A maximum of 19 sessions will be accepted.

Best Poster Awards
Conference delegates will be voting for three categories of poster awards: Best Poster, Best Student Poster and Best Interactive Digital Poster


Submission Checklist
Before writing and uploading your proposal, you will be asked to acknowledge that:

  • The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
  • The submission file is in Microsoft Word document file format.
  • All URL addresses in the text (e.g., are activated and ready to click.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the proposal requirements outlined in the Author Guidelines/Proposal Requirements, which is found in About the Conference and also in the Call for Proposals Guide.
  • For peer review purposes, authors’ names are removed from the submission, with “Author” and year used in the bibliography, instead of authors’ name, title, description, etc.
  • All Microsoft Office documents have been saved by going to File and selecting Save As; Click Tools (or Options in Mac); Click Security; selecting “Remove personal information from file properties on save”; Click Save
  • All authors listed on the proposal are aware that the proposal is being submitted under their name(s).
  • Include the names of all authors at the time of submission (add an author during Metadata step).
  • All authors agree that if accepted, they will register and attend the conference to present their work at the designated time.


Proposal Selection Criteria
All proposals will be peer reviewed according to the following criteria:

  • The Proposal includes all of the required components (refer to the Proposal Requirements).
  • The topic would be of interest to the teaching and learning community.
  • The topic is relevant, significant, and applicable to a broad audience from a wide variety of disciplines.
  • The Proposal situates the topic within the scholarly literature (max. five references).
  • The Proposal demonstrates how it relates to the conference theme.
  • The Proposal states how the session will encourage participant engagement and interaction (with the exception of the 5-min ignite session and digital poster Proposals).
  • The Proposal states clear learning outcomes.


Call for Proposal Reviewers

We invite reviewers to volunteer to evaluate proposals.  Reviewers are required to provide quantitative scores and qualitative comments for each proposal that allow the author to understand the strengths and limitations of the proposal. Reviewer comments will be shared anonymously with proposers. Reviewing proposals is a serious responsibility. Reviewers ensure the quality and integrity of the conference program. We ask that you take on this work with respect, professionalism, and thoughtfulness for those who have submitted their work, regardless of the paradigm, method of inquiry, or topical area.

You do not have to submit a conference proposal to be a reviewer.  Follow the steps to Create an Account in the OCS.

*IMPORTANT: When you Create an Account please check
„ Reviewer:  Willing to conduct peer review of submissions to the conference.  Do not identify reviewing interests (substantive areas and research methods). Leave this section blank.

When a proposal is sent to you for review, you will receive a message in the email address provided.  You will then login to the OCS to complete the review.



How to Submit Your Proposal on the Online Conference Submission System

To begin the proposal submission process

  1. Go to the conference website:
  2. You will need to create an Account:

Click “LOG IN” in the top menu bar, then Click “Not a user? Create an account with this site”.

  1. Under Profile, create your username and specify a password.

Complete your profile by filling in the information requested.

  • The information that you enter is what will be used in the Conference Program for your name, title, and institutional affiliation.
  • The email that you submit is the one that we will use for correspondence regarding your proposal submission or review assignments.
  1. *IMPORTANT: When you create your Account, please be sure to indicate if you would like to be a:

„ Reader: Notified by email on publication of presentations.

„ Author: Able to submit items to the conference

„ Reviewer:  Willing to conduct peer review of submissions to the conference.  Do not identify reviewing interests (substantive areas and research methods). Leave this section blank. You may volunteer to be a Reviewer at a later time if you change your mind.

If you subsequently forget your password, you can retrieve it by clicking “Forgot Your Password.” You will enter your email and the system will email your reset password to you.

  1. Click Create to finish creating your Account. This will take you to User Home
  2. To begin your proposal submission click [New Submission] You will now complete a series of steps to submit your proposal:

*A note about IMPORTANT – this is a common oversight for readers, authors and reviewers, and therefore they will be unable to log in. Please check all the applicable boxes.

To enter your submission in the OCS

Step 1. Starting the Submission

  1. Select Session Type
  2. Check all items on the Submission Checklist (see Submission Checklist)
  3. Check Copyright Notice if you agree to the terms.
  4. Enter Comments for Conference Director such as special requirements. All rooms will be equipped with a computer, projector and screen; tables and chairs; and whiteboards. If you cannot make a certain day of the conference due to a teaching or travel commitment, please let the Director know. Every effort will be made to make accommodations.
  5. Click Save and continue.

Step 2. Upload the Proposal Submission Worksheet

  1. Upload the proposal submission worksheet file. You will have created this file in Microsoft Word. The worksheet is in the appendix of this guide.
  2. Click Save and continue

Step 3. Enter the Submission’s Metadata

  1. Enter Author Include a short bio statement (max 50 words) as you would like it to appear in the conference program if your proposal is accepted.
  2. Click Add Author to add additional authors and repeat the step above.
  3. Copy and paste your Title and Abstract from your proposal submission worksheet.
  4. Identify Supporting Agencies. Leave blank if not applicable.
  5. Click Save and continue

Step 4.  Is not applicable and has been eliminated. Continue to Step 5.

Step 5.  Confirming the Submission

If you need to interrupt the proposal submission process, you may save your work, log in at a later time, and continue any proposals you have started as long as the proposal is not yet submitted. You can edit an un-submitted proposal at any time before the January 8, 2017 deadline.

Once you are satisfied with your proposal submission Click Finish Submission to submit your proposal for review.


Download our Call for Proposals Guide

Download supporting documentation:

Submit your proposal here